Health & Safety

The Job Tracking system Health & Safety integration consists of two parts, firstly a Health & Safety checklist to be completed on jobs, but also the ability to report incidents.

Firstly, make sure you have enabled the Health & Safety system parameter in the System settings (see below).

This will allow you to access the Health & Safety Settings section from the System settings page (see below).
Once in the Health & Safety Settings section, you will see two lists, a Health & Safety Checklists and Health & Safety Incident forms.
New lists and forms can be added by using the [add checklist] action, existing lists/forms can be modified by clicking on the list/form you wish to change.
For a Checklist or Incident form, you can add as many questions as you like. Please keep in mind the usability for your staff to complete these checks/forms.
On each job you can select what Checklist applies to the Job, this allows you to create Job type specific Checklists, rather than having one long checklist with many questions that are not applicable.
An example is given below of a checklist.
Checklists and Incident forms consists of a unique name, list type and an (unlimited) number of questions.
For each question, there is the question itself, the type, options, whether an answer is required and a group.
The following question types can be added:
  • [CHECK]
    This gives you the OK, ACTION and N/A options. When ACTION is chosen, an action needs to be entered.
  • [CHOICE]
    This allows you to enter your own options to choose from.
  • [TEXT]
    This allows to enter a single text line.
  • [COMMENT]
    Using this allows for entering a multi-line comment.

By assigning a group name to questions, you will be able to group question to make going through the questions easier.

Job Health & Safety checklist selection & completion

Once you heave created (a number of) checklists, you can use them to assign to a Job, depending on Job type and whether it is required for the job.

Please note that completing Health & Safety check lists and Incident forms are only available on Mobile access.
Once a Health & Safety checklist has been assigned to a Job, field staff can you their mobile device to access the Job details and complete the checklist.
Completing a checklist on the mobile device has been made very easy to use.
Next to the questions from the checklist, the system will also require a signature to approve the completion of the checklist.
Once the checklist is completed, a PDF document will be created and linked to the selected Job. The PDF document includes the date of completion as well as the name of the person completing the checklist (the user who is logged in to the system).
Health & Safety checklist

Health & Safety compliance integration

! IT’S HERE ! – Check how the Health & Safety compliance works

With Health & Safety legislations becoming more and more important nowadays, we have decided to add the Health & Safety compliance document sign-off to our Job Tracking system.

This is in short how it will work-

  • You build your own Health & Safety compliance checklists.
  • When creating a Job, you select what H&S checklist applies to the Job.
  • Your staff, when opening the Job on their mobile device will have to go through the H&S compliance checklist and sign off before they can proceed with the Job.
  • A H&S Compliance PDF document is automatically generated and attached to the Job card (including signature).

The checklist will be an easy to process checking system that allows your staff to quickly complete before starting the job.

Questions, please contact us for more information.

How are we doing

From time to time it is interesting to see how you’re doing as a business and as such how your clients are doing.

So, we created an info-graphic of our job Tracking system with some interesting stats.

We are currently focusing on usage in the first month and there are some amazing results.

Our topper created 99 Job card in the first month only, another created 124 mobile job entries. The most invoices created in the first month is 17.

Will anyone be able to beat our toppers?

Download the info-graphic below to see our other toppers, the busiest times and more.

DOWNLOAD THE INFO-GRAPHIC

Easier navigation

As a frequent user of our Job Tracking system ourselves, we noticed that we had to scroll to the bottom of the page quite regularly in order to select the required action at the bottom of the section.

Now we have come up with an easier way to navigate the system and access the sections and actions without having to scroll down the page all the time.

side-bars

As you can see in the image below, we have added two side bars, one on the left (to access the different sections of the system) and on on the right (holding all relevant actions for the active section).

The new side-bars also offers you the ability to choose what section you want to open after logging in. Up until now, an empty job card was loaded, but for some it might be easier to get a list of all outstanding jobs, or the timesheet.

walk-through assistant

Another really handy tool we have added is the walk-through assistant. Using the drop-down you can select what walk-through you wish to complete and the system will take you by the hand, going through each required step.
We will be adding more walk-throughs as we go, bu if you are eager to see specific walk-through, please get in touch with us and we will prioritise your choice.

enabling the side-bars

The side-bars are not enabled by default for existing users, if you wish to enable the side-bars, please follow the following steps.
  • Open the system settings using the little gear icon at the right-bottom. (this is only available if you have the user rights to do so, please contact your system administrator to enable the side-bars)
  • Scroll down to the Application parameter Sidebars and select either YES or enter a 1 (one).
  • The save the settings, and the side-bars will appear.

 

A fresh new look

We are always working to make our Job Tracking system better usable for our clients.

Of course the look is maybe not the most important and wanted, but it means a great deal to us. We want our customers to feel comfortable using our system, and if the look and feel can help with that, then we work on that.

Nothing has changed much really, just a more modernised look.

What do you think we can do better? Let us know and be in to get 3 months free added to your subscription.

Gain an extra $11,000 each year!

Imagine having your staff entering timesheets each day, maybe it only takes them 15 minutes or so.

But what if instead they could earn you some money?

You can gain $11,000 each year (with 4 staff using the system charged out at $50/hour) by using our Job Tracking system to keep track of staff time spent on jobs.

No more wasting time with entering timesheets (230 hours saved each year), but earning money instead.

Even for a one-man band there’s nothing to lose.

50,000+ jobs and counting…

We have been operating our Work Tracking Software System since 2007 and have improved it ever since.

We work closely together with our clients and listen to their needs in order to bring them the best solution for their business.

Customised solutions are available on request and many clients have already taken this opportunity.

Using our Job Tracking software you get:

  • The ability to manage your workload
  • Instant Return On Investment
  • Peace of mind, knowing you’ve covered all costs
  • Excellent support